The Army National Guard is a component of the U.S. Army which is composed primarily of traditional Guardsmen, civilians who serve their country, state, and community on a part-time basis. Each state, territory and the District of Columbia has its own National Guard, as provided for by the Constitution of the United States.
When a unit of the National Guard is alerted for active duty deployment, it is critical that soldiers are properly trained and equipped before mobilization to war. The National Guard Bureau created a Pre-Mobilization Training Assistance Element (PTAE) program to conduct, observe, document, and assist with the pre-mobilization training of deploying units at home stations. This type of training ensures soldiers are trained to standard. Each soldier must pass more than 300 pre-mobilization tasks in order to be fully prepared and eligible. These tasks cover a broad range of duties which include first aid, land navigation and weapon qualification. The tasks are monitored by three witnesses, an evaluator, trainer and commander. Upon completion, The Adjutant General, the highest ranking officer in the state, is required to certify that each soldier completed and passed the training before being deployed.
For years, the Arkansas National Guard operated the PTAE process through a paper-based manual solution. For each task, soldiers were required to complete a sign-in roster to prove they were present for training. In addition, the date, task, evaluator, trainer, commander and the soldier's identification number had to be documented on a sheet of paper. Once the data was collected, it was then scanned and logged into a Microsoft Excel document. With more than 300 tasks and an average brigade of 3,000 - 4,000 soldiers, it was typical for more than 900,000 pieces of paper to be used for just one training period.
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